3 SYSTEMS EVERY ASSISTANT SHOULD DEVELOP

organization Sep 12, 2019

Welcome to the second half of a 2 part series on systems. If you missed the first part of this series where I discussed the many benefits of a fine-tuned system you can go here to check it out! 

I have a confession to make I absolutely LOVE creating systems. In virtually every job I’ve ever worked, I’ve been able to pinpoint the systemic holes and have found new and innovative ways in which to fill them. There is something satisfying about brainstorming the best way to do something and have it play out in a finely tuned system. 

3 Systems Every Assistant Should Develop

The thing I love most about systems is their predictability; my brain knows exactly what’s next which makes it easy to move through tasks faster and more efficiently. Sure I may need to make modifications or exceptions every once in a while, but I don’t have to continually recreate the wheel. Once the systems are in place everybody knows what to do, even if it’s a system that’s just for me.

In this video, I...

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UTILIZING SYSTEMS TO INCREASE PERFORMANCE

organization Sep 06, 2019

To most audiences what I’m about to share with you would sound dry, boring, and totally nerdy. You aren’t just any audience though! You’re my kind of people, assistants who are always seeking to improve themselves and increase the value they add to their executives and organizations. You’re the movers, the shakers, and the get-things-done-ers so I know you’ll share in my excitement and enthusiasm regarding today’s topic, systems.

Utilizing Systems to Increase Performance

I LOVE a good system and I actually enjoy walking through the process of developing them as well. There’s something about proceeding confidently and intentionally, knowing you are handling tasks and projects as effectively and efficiently as possible. Systems, by design, also help you maintain consistent performance because, once in place, you no longer have to reinvent the wheel.

This is the first of a 2 part series on systems. Next week I’ll be sharing a few systems every assistant should have in...

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UNIQUE TIME MANAGEMENT CHALLENGES ASSISTANTS FACE EVERY DAY

organization productivity Jul 18, 2019

When most people think of improving their time management their primary concern is regarding their own personal productivity (as it relates to themselves). As assistants, we don’t have this luxury. How we manage our time affects not only us but our executives, teams, and companies as well. We are literally managing our time such that it allows someone else to utilize their time more effectively.

This dynamic causes some time management challenges which are unique to us as assistants:

Challenge 1: Working off of someone else’s priorities

Most people would probably say that pinpointing their own priorities is challenging. Try pinpointing someone else’s! I have written a couple of different blog posts where I address the importance of adopting your exec’s priorities as well as a few tips for how to do so (such as this post, or this one). It takes time, dedication, and a fine-tuned 6th sense to grasp someone else’s priorities. Not to mention patience...

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ANNOUNCING GOA WINNERS

organization productivity Apr 08, 2019

First of all, I would like to thank the nearly 200 administrative professionals who participated in the first round of Game of Admins. It was such a joy getting to see the transformations of those of you who submitted your photos for the competition.

Whether you decided to compete or just decided to invest in yourself by creating an optimized workspace that you love, I commend you!

Announcing GOA Winners

This challenge was about progress, not perfection. If you made progress then you’re a winner in my book.

That said… please check out these winning photos for all 3 mini-challenges. 3 prizes were given for each mini-challenge:

  • $25 gift card to Amazon

  • $25 gift card to Starbucks

  • Lifetime access to my upcoming course, Ultimate Time Management for Assistants (UTMA) - $197 value!

Here were the criteria for judging:

  1. Biggest transformation

  2. Most creative and/or beautiful solution

  3. Best already organized. (This category is for all of those badass assistants out there who already have a...

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GAME OF ADMINS CHALLENGE

organization Mar 20, 2019

I have a confession to make, I have an obsession with television shows based around transformation. Queer Eye and Tidying Up are my jam and don’t even get me started on Fixer Upper! There’s something about turning the drab into fab or that cluttered mess into a functional space that speaks to me.

Game of Admins

All of these shows got me thinking, “I wonder if there’s a way for us administrative professionals and executive assistants to experience a transformation of our own? Is there a way in which we can come together as a community in order to inspire each other?”

It is with this intention that Game of Admins was born and it is going to be epic! Here’s what to expect:


There will be 3 challenges presented over the course of a week. With the delivery of each challenge you will also receive a valuable freebie from me that will potentially help you with that challenge.

You will submit before and after pictures of your transformation and there will be prizes...

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HOW TO CREATE A WORKSPACE YOU ACTUALLY WANT TO BE IN

organization productivity Mar 07, 2019

Can you believe we are in the second week of March already?! Spring is upon us and it’s time to get things in order. Over the next couple of weeks, we will be focusing on setting up our physical and digital workspaces for optimal productivity.

How to Create a Workspace You Actually Want to Be In

In fact, I’m pleased to announce that starting on March 20th (the first day of spring), we’ll be kicking off the first-ever WA challenge, Game of Admin: Spring Is Coming. Prepare to showcase your mad organizing skills and compete for prizes.

In preparation for our GoA challenge today I’m sharing my best tips for getting rid of office clutter and setting up a workspace that both energizing and functional.

Check out the video below:


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Check out the transcription:

Hey guys, I'm Annie of WholeAssistant.com, and today is ... we're in March...

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HOW TO ORGANIZE TIME

organization Aug 28, 2018

We’ve had a fabulous month of organizing here at Whole Assistant, and we are going to end the month drilling down on effective ways of organizing our time. If you’ve been around this month then you know we’ve gone into detail regarding my 5 Steps for Organizing Anything and have talked about how to apply this method to our workspaces and digital files. If this is the first post you’ve read in the series I would encourage you to go back to the first post to gain a general understanding of the methodology we are going to discuss here.

The first step is to set time parameters for everything on your “to-do” list. Because we are discussing organizing time itself, this step is fairly self-explanatory and straight forward. Parkinson’s Law says we will take however much time we give ourselves to complete a task or project. Be mindful of this and give yourself strict deadlines for every item on your “to-do” list.

How to Organize Time

The second step is...

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HOW TO HAVE A BEAUTIFULLY ORGANIZED DESKTOP

organization Aug 21, 2018

I'm really excited about today's topic and there may or may not be a freebie included.(!!!)Today we are continuing the theme of getting organized by delving into how to organize our desktops. This is one of those things that I’ve been meaning to get to forever now, but haven’t been able to prioritize because of the many other things on my plate. If you haven't read my post on How to Organize Anything, I suggest you read this first as will likely add context to the method used when organizing our desktops.  My boss is currently out of town on vacation so now is the time! 

Step #1 of the 5 step process to organize anything (see this post) is done. I’ve found and created time, and have set an hour parameter to complete the project.

How to Have a Beautifully Organized Desktop

Here is a “before” picture of my desktop. Yuck! I haven’t even taken the time to change the default desktop image.

 
Desktop before.jpg
 

Step #2 in my 5 step process of organizing is to get...

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HOW TO ORGANIZE YOUR WORKSPACE

organization Aug 14, 2018

Let’s talk about our workspaces. During a typical workday, we spend more waking hours in the office than outside of it. If you haven’t done so already, I would encourage you to look at your workspace with fresh eyes. Does your space fill you up? Is it organized and tidy? I’ve found I quickly become blind to the pile of papers that is camping out on my desk waiting until the dust settles enough to become a priority. Take an honest assessment of your space, and ask yourself what you can do to make it at more organized and life-giving space.

How to Organize Your Workspace

The desk

Remember last week when I went through the 5 Steps to Organize Anything? We are going to apply this method to our desk. Step #1 is to set time parameters. This will be less of an issue when you set up a system to maintain your desk’s organization on a consistent basis. If your desk is a mess, don’t fret! You are taking the first step to address it. Allow yourself an hour or two to set up your desk to be...

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5 STEPS TO ORGANIZE ANYTHING

organization Aug 07, 2018

August 2018 is all about getting organized at the office so you can work smarter not harder. Summers are often the time of year that are slower for us as assistants due to our boss’s vacations and overall slower pace of the workforce. This makes Summer the perfect time of year to tackle organization projects. For a brief time, I side-hustled as a professional organizer. I learned a lot during this time about what goes into getting and staying organized. There are 5 basic steps I walked my clients through which I’m going to share with you below. These steps are simple and can be applied to anything: closets, pantries, garages, cupboards, your desk, files, etc.

5 Steps to Organize Anything

Step #1: Set time parameters

Carve out time to tackle your laundry list of organizing projects. If you don’t prioritize getting organized it will never happen. Put it on your to-do list (I use Trello), decide how long you think a project will take and set that amount of time to complete the project. Do not...

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